Homeowners associations (HOAs) and condominium associations are legally obligated to hold meetings to discuss the issues of the association. The frequency of these meetings can vary depending on the governing documents of the association. The attorneys at Goede, Adamczyk, DeBoest & Cross are well-versed in Florida's community association law and can help answer questions about how often a Boca Raton homeowners association should hold meetings. Under the Florida Homeowners Association Act, Chapter 720 of the Florida Statutes, and the Condominium Act, Chapter 718 of the Florida Statutes, when a quorum of the board of directors meets and discusses matters related to the association, that meeting is considered official and must be properly notified to members.
This means that members must be informed and given access to attend these meetings. The documents governing an HOA or condominium association may require meetings to be held in person or at a certain location. Therefore, it is important for boards to consult with their lawyer to determine if their documents technically prohibit meeting remotely. Directors can still participate and establish their presence to achieve a quorum by convening a meeting or using a videoconferencing application.
If any director is not attending an in-person meeting, a two-way speaker should be used so that all attendees can hear the conversation.It is also important to note that while it is prudent for directors to refrain from discussing the issues of the association outside of a duly convened meeting, it is permissible for board members to meet and discuss the issues when the quorum of the board is present. However, decisions taken at such meetings not authorized by two board members, regardless of their positions, are not considered official actions of the association and are subject to challenge by excluded board members and homeowners.The attorneys at Goede, Adamczyk, DeBoest & Cross have extensive experience in Florida's community association law and can help answer questions about how often a Boca Raton homeowners association should hold meetings. They can also provide guidance on other matters related to condominium and homeowner association law, real estate law, litigation, estate planning and commercial law.